Minutes: May 10, 2022 Regular Board Meeting

Presented for approval at the June 14, 2022 Board Meeting

     

The meeting was called to order at 7:00 pm by Chair Michelle Meis, the Pledge of Allegiance was recited.  Supervisor’s present includes Stan Iskierka, John Paitl, and Branden Mell.  Absent was Betsy Rising.  Treasurer Mary Dillner and Clerk Mary Winter were also present.

Agenda

 

Motion to approve the agenda by John Paitl, seconded by Branden Mell.  Approved.

Minutes

Motion to approve the minutes by Branden Mell, seconded by John Paitl.  Approved.

Board of Appeal & Equalization Minutes

Motion to approve the minutes of the Board of Appeal & Equalization by Stan Iskierka, seconded by Branden Mell.  Approved.

Treasurer’s Report

Motion to approve the Treasurer’s Report by John Paitl, seconded by Stan Iskierka.  Approved.

Bills

Motion to approve paying bills by John Paitl, seconded by Stan Iskierka.  Approved.

Discussion around forms for CTAS checks.  Discussion around EFT payments direct from our account in a batch once approved by board.  We are receiving late fees, invoice fees and processing fees in addition to the normal invoice.  Will bring up next month using EFT in a batch.  Payroll could also be direct deposit to be explored next year.  

Open Forum

None at this time.

Moved the Quote openings for Chip Seal and Crack Sealing to Open Forum

  1. Open Quotes – Chip Seal Coating 
    • Three quotes received – Fahrner quote for $96,523.18, Allied Blacktop quote for $84,900.00 and Pearson Bros., Inc. quote for $80,923.60.
    • Motion to accept Pearson Bros., Inc quote for $80,923.60 by John Paitl, seconded by Stan Iskierka.  Approved.
  1. Open Quotes – Crack Sealing
    • Four quotes received – Fahrner quote for $47,214.00, Allied Blacktop quote for $23,635.00, SealTech, Inc. quote for 12,107.50 and Prefer Seal Coating quote for $13,015.00.
    • An alternative technology of Poly Flex Patch – Existing Depressed Cracks was presented by SealTech, Inc. quote for $14,887.50.  Board discussed the benefits of Poly Flex Patch.  
    • Motion to accept SealTech, Inc. quote for $14,887.50 by Branden Mell, seconded by John Paitl.  Approved.

Road Maintenance Report

  • All asphalt roads have been swept.
  • Grading is being done.
  • Noticed a few signs that were down and need to fix.
  • 540th and Beach culverts are bad.
  • 507th towards Bayview had washout and maybe on Cedercrest also.
  • Washout have been pretty minimal from the heavy rains.
  • The heavy clay we put down last year has impacted the dust on the roads. 
  • 4th time grading on Clover Trail – heard a lot of complaints about wash boarding.
  • John switch blades for a different cut.  Stan will work with John to determine if the road should be hit twice per week.
  • John purchased a packer for the grader.  Request to be reimbursed at $15.00/hour to run it on the grader.

Motion to approve the $15.00/hour for use of packer to run on the grader by Branden Mell, seconded by John Paitl.  Approved.

Committee Reports

  1. Road Committee – 
    • Working on dust control.
    • Received calls on some road damage.
    • Completed road tour.
    • Working on projects for graveling, 1st ones will be on the dust control roads.
    • Ordered approx. 8000 yards of gravel.
    • From the road tour an estimate of 8494 yards of gravel is needed for road repair from the road tour.
    • Turn around on Boxwood needs to be looked at.
    • Must patch before chip sealing is done on Belle Isle and patch Autumn Court.
    • Priorities – grade, graveling then salt shed pad.
  1. Budget Committee – 
    • No update at this time.
  1. Contract Committee – 
    • No update at this time.
  1. Policy Committee – 
    • Branden will write a draft for the board’s review of the Treasurer’s Job Description.  
  1. Clerk’s Township Update – 
    • Clerk present monthly report of township happenings.  

Old Business

  1. Garage Roof
    • Garage roof is complete and satisfactory.  

New Business

  1. Open Quotes – Chip Seal Coating 
    • Opened quotes under the Open Forum.
  1. Open Quotes – Crack Sealing
    • Opened quotes under the Open Forum.
  1. Credit Cards
    • Discussion by board to issue credit cards to key individuals.  
    • Branden will create a policy based on the input from the board to review next month.
    • For all credit card holders, a $500 limit without prior approval from the board.
    • Suggested limits.
      • Road Chair – $7,500
      • Chair – $7,500
      • Treasurer $25,000
      • Clerk $7,500
  1. Supervisors Seats Open – Election in 2022
    • Supervisor John Paitl last meeting will be June 2022.  His term is up and he will not be running for his seat.  The board will not fill his seat by appointment.  
  1. Carpet Cleaning
    • Two quotes received quoting for 2271 SF – Premier Clean & Restore $0.40/SF total $908.40 and Quality Carpet Cleaning $0.22 SF total $495.00.
    • Motion to approved Carpet Cleaning at Townhall using Quality Carpet Cleaning for $495.00 by Branden Mell, seconded by Stan Iskierka.  Approved.
  1. CCATO meeting update
    • ARPA Funds could be used from county for underutilized townships that do not have broadband.  Three townships have already completed their broadband projects including Nessel.  Branden will attend the meeting and represent Nessel Township to see if it is possible to be reimbursed for some of our cost.  
  1. Couri & Ruppe, P.L.L.P
    • Couri & Ruppe will be holding a Township legal Seminar for any board member interested in attending.
  1. Clover Trail
    • An existing sandpit business is ramping up and creating additional dusty conditions on Clover Trail.
    • 2 private residents have been grading and graveling Clover Trail.
  1. Chip Sealing
    • Per the SSD, Nessel Township will add to the Belle Isle tax assessment in 2023 the cost of the repairs for the chip sealing under service/maintenance charge.

Motion to adjourn by John Paitl seconded by Stan Iskierka 9:12 pm.   Approved.