Minutes: June 8, 2021 Regular Board Meeting

Presented for approval at the July 13, 2021 Board Meeting

     

The meeting was called to order at 7:00 pm by Michelle Meis and the Pledge of Allegiance was recited.  Supervisor’s present includes Stan Iskierka, Branden Mell, John Paitl and Betsy Rising. Clerk/Treasurer Mary Dillner and Deputy Treasurer Mary Winter were also present. 

Agenda (Additions or Changes)

 

Motion by Paitl seconded by Rising to approve the agenda with new business additions. Approved.

Minutes

Motion to approve the minutes Rising, seconded by Iskierka. Approved.

Motion by Paitl seconded by Iskierka to approve the minutes of the Pre-bid Maintenance contract meeting. Approved.

Treasurer’s Report

Motion by Paitl seconded by Iskierka to approve Treasurer’s Report. Approved.

Bills

Mell request Stan re-cap on the Park Shelter repairs. Facia replaced; holes were plugged. Stan stated they were done.

Motion by Mell seconded by Paitl to approve paying bills.  Approved. 

Variance

Residents John and Ana Bivans requested approval for a 43’ set back from the lake instead of the required 50’ set back. They have 2 1500 gal holding tanks. 

Motion to approve Bivans variance request for a 43’ setback from the lake by Branden, seconded by Rising. Approved with one no vote.

Preliminary Plat

Motion to approve John and Brittany Mold Preliminary Plat to start the process of splitting 15 acres into two parcels one 10 acre and one 5 acres by Mell, seconded by Paitl.   Approved.

Open Forum

Two residents, one was present one sent an email to address dust control, air quality, and speed of vehicles on Clover Trail. Lengthy discussion followed with Board members advising her to call the Sheriff’s Department and Steve Putman with Chisago County, and offered a timeline in which Clover Trail would have Chloride treatment.

Maintenance Contract

Chairman Meis opened the sealed bid from Muddy Gap Hollow, Inc. 

Motion to accept and award the total bid of $200,500 for two years through summer of 2023, with option to extend for an additional 2 years including an increase in the 3rd year equal to the consumer index, and not longer than a 4-year contract; or rebid the maintenance contract at that time by Mell, seconded by Rising.

Maintenance Report

  • Culverts were delivered and unloaded.
  • Grading and spreading of new gravel close to 3,400 yards.
    • Mell requested scheduling of grading before chloride treatment. Discussion followed regarding rain and higher clay content.
    • Iskierka will contact Joe Triplet regarding coordination of a water truck.

.

Road Committee Reports

  • Road Committee – 
    • Royalton will spread gravel and grade 540th in July.
    • Speed limit statute – Stan will order two signs for Acacia Lane – once posted the Sheriff’s office will respond.
  • Contract Committee
  • Mell instructed copies of the bid form  contract for Meis and Sutcliff to sign at the July meeting and all board members to get signed copies of the contract document with Muddy Gap Hollow Inc for the August meeting.
  • Policy Committee
    • Mell requested copies from the clerk for the policy manual of the 
      • deletion of the deputy clerk as a permanent position
      • approved and adopted dust control policy.
    • Clerk job description
      • A lengthy discussion followed regarding office hours, phone calls and board expectations of duties. Mell will draft a new Clerk job description reflecting points discussed for presentation and approval at the July meeting.

Old Business

  • Rush City Fire Department
  • Mell reported RC personnel and Fire Dept. personnel were willing to attend a meeting, and extended an invite meet to discuss the invoice and billing for fire and emergency calls. Discussion followed with Meis stating services have been preformed and invoice should be paid. Paitl’s concern was for earlier notification for budgeting. Monies can be held over annually in the fire account. Rush City will try to collect from insurance companies.
  • Conditional Use Permit for Rush Haven 
  • Prohibits the residents from driving down Acacia Way. Residents of Acacia Way must take pictures of the vehicles in the campground and driving on Acacia Way and send to Steve Putnam. This is the only way the county can enforce the CUP.
  • Private Roads
  • Mell verified townships can only perform road work where there is a statute. There is no statute with Minnesota Association of Townships for work on private driveways. Mell notified residents requesting action.
  • LRIP
  • Our request for funds was not selected, but we can reapply later. Meis mentioned perhaps our ARPA funds will be here by then and we may be able to apply some of those funds to our request for LRIP funds.

New Business

  • Sirens 
  • The 3 sirens own Hall on Clover Trail, Belle Isle and the Town Hall have been inspected and are now all working  correctly. One needed a new fuse, and a battery was replaced.
  • Resident is requesting to purchase the easement. 
  • Mell recommended to approach the County Zoning, it would landlock a resident, secondly resident is requesting plowing on minimum he maintenance road, his address is on Afton Ave. The Road Committee will visit the site with the contractor to see if it is physically possible to plow.
  • Resolution #05-2021 Financial Institution
  • Mell made  motion to  change financial institutions to Minnco Credit Union, seconded by Rising. Approved.
  • Resolution #06-2021 Credit cards
  • Discussion ensued regarding number of cards and who should have them. 
  • Motion to approve establishing a credit card with Minnco Credit Union with Board  Chair Meis and Clerk/Treasurer Mary Dillner to each have a card, striking Paitl from the resolution by Mell, seconded by Paitl. Approved.
  • Resident request to lower our culvert
    • Iskierka informed Lonny Ecklund to attend the town hall meeting to discuss with the board his request regarding a new culvert location. Before we could consider replacing the culvert, we would need to have the Chisago County Wetlands specialist out to look at it. No one was in attendance for this request.

Motion by Paitl seconded by Rising to adjourn at 10:38 pm.   Approved.