Minutes: June 14, 2022 Regular Board Meeting

Presented for approval at the July 12, 2022 Board Meeting

     

The meeting was called to order at 7:00 pm by Chair Michelle Meis, the Pledge of Allegiance was recited.  Supervisor’s present includes Stan Iskierka, Branden Mell and Betsy Rising.  Absent was John Paitl.  Treasurer Mary Dillner and Clerk Mary Winter were also present.

Agenda

 

Motion to approve the agenda by Betsy Rising, seconded by Stan Iskierka.  Approved.

Minutes

Motion to approve the minutes by Stan Iskierka, seconded by Betsy Rising.  Approved.

Treasurer’s Report

Motion to approve the Treasurer’s Report by Betsy Rising, seconded by Stan Iskierka.  Approved.

Bills

Motion to approve paying bills by Betsy Rising, seconded by Stan Iskierka.  Approved.

Discussion around purchasing checks for printing from CTAS vs. EFT payments direct from our account in a batch once approved by board.   

Motion to approve purchasing checks for printing from CTAS by Branden Mell, seconded by Betsy Rising.   Approved.

Variance

Motion to approve variance for Darin and Linda Nelson by Branden Mell, seconded by Stan Iskierka.  Approved.

Open Forum

Moved Resident self-chloride the roads to Open Forum

Pam Hughes who lives on 540th but lives in Pine County had chlorinated the road in front of her home.  Nessel Township graded the road shortly after she had chlorinated in front of her home.  She did not realize that the 540th is Nessel Township’s responsibility.  Pam is requesting to chlorinate in front of her home again.  The board has agreed she may chloride in front of her home with the product she is using, DowFlake Xtra, a calcium chloride flake, with the understanding she should do this only after Nessel Township has graveled the road.  Pam also understands Nessel Township will grade 540th as needed as it is a very heavy traveled road.

Road Maintenance Report

  • Cutting up numerous trees from the storm.
  • Working on wash outs from the storm, 99% of wash outs caused by driveways.  
  • A couple of culverts needed to be replaced.  Will schedule time in July.
  • Most trees were cut to get out of roads, will work on removing the debris later.  
  • Focusing on mowing the ditches.
  • John’s wife and son have been helping during his busy schedule.  
  • Graded roads throughout the township.
  • New salt shed floor pad was complete, the cement walls have been set in placed.
  • Supervisor Branden Mell recommended and the board agreed that pricing should be obtained for black topping the new salt shed.  Stan Iskierka and John Sutcliffe will work on obtaining quotes.   
  • Old shed has storm damage.  A claim was filed with the insurance company.
  • John Sutcliffe is running for County Commissioner.  

Committee Reports

  1. Road Committee – 
    • Sheriff was contacted by Supervisor Betsy Rising and they now have Supervisor Stan’s contact information.
    • Chloride on the roads was completed.  We experienced challenges throughout the day with trucks and other vehicles in the road.  We needed to come back to do the chloride on a few of the roads.  Traffic on roads was more than normal.  
    • Chair, Michelle Meis spoke with the driver while they were putting chloride on the roads and the driver mentioned storage of tankers of chloride here at townhall.  Stan will contact the company about storing tankers at townhall.
    • John wants direction on when he should grade the chloride roads?  Rain did not come until several days.  
    • Moved Dust Control discussion here.  
      • Board discussed the letter from the county on collaboration of parties on Clover Trail and the Township on dust control and grading.  
      • Proactive plan was formulated.
      • The board recommended Supervisor Branden Mell draft a preemptive letter to cover cost of dust control when it is needed with JDNH Properties, DBA Flickabirds Resort cost $2,500, Scott and Deb Mell, DBA Mell Construction cost $2,000 and Nessel Township will cover any additional cost to chloride Clover Trail.
      • Supervisor Branden Mell will send draft letter to Chair Michelle Meis and Supervisor Stan Iskierka for approval before it is mailed.  Clerk Mary Winter will then mail.
    • Moved CUP Amendment – 50187 Clover Trail here.
      • Supervisor Branden Mell clarified the CUP Amendment that came before the board in March.  Stan brought up extending/expanding chloride on the road in March for Ray and Heidi Johnson.  The board felt at that time it was not needed and approved the CUP Amendment in March.
  1. Budget Committee – 
    • No update at this time
  1. Contract Committee – 
    • Supervisor Branden Mell asked to have current Fire contracts sent to him.  Clerk will provide the contract.  
  1. Policy Committee – 
    • Moved Credit Card Policy here.
      • Board discussion of policy followed.  Recommendation of changes were provided.  
      • Policy will be updated and presented at next board meeting.
    • Moved Treasurer Job Description here.
      • Board discussion of Treasurer Job Description followed.  
      • Motion to approve Treasurer Duties and Job Description by Betsy Rising, seconded by Stan Iskierka.  Approved. 
    • Moved Signing Account Card at Bank here.
      • Board discussed who should be on the signature cards at the bank.  
      • Motion to remove John Paitl and add Stan Iskierka as a signer on checks by Betsy Rising, seconded by Branden Mell.  Approved.  

Motion to have signers on account

#7943

Mary Dillner

Michelle Meis

Mary Winter

Stan Iskierka

#0123

Mary Dillner

Michelle Meis

Mary Winter

Stan Iskierka

#6827

Mary Dillner

Michelle Meis

Mary Winter

#9506

Mary Dillner

Michelle Meis

Mary Winter

#1130

Mary Dillner

Michelle Meis

Mary Winter

#7943

Remove John Paitl from Account

#0123

Remove John Paitl from Account

Keep all account language remaining as is.

      • Motion by Betsy Rising, seconded by Branden Mell.  Approved.
  1. Clerk’s Township Update – 
    • Clerk present monthly report of township happenings.  

Old Business

  1. Credit Card Policy
    • Moved to Policy Committee update. 
  1. Treasurer Job Description
    • Moved to Policy Committee update.   
  1. Dust Control Clover Trail
    • Moved to Road Committee update. 
  1. Signing Account Card at Bank
    • Moved to Policy Committee update.  

New Business

  1. Approval Election Filing Notice
    • Motion to approve Election Filing Notice by Stan Iskierka, seconded by Betsy Rising.  Approved.
  1. CUP Amendment – 50187 Clover Trail
    • Moved to Road Committee update.  
    • Supervisor Branden Mell asked Clerk Mary Winter to review meeting notes and the recording of the board meeting and provide the additional information to him for additional clarification.
  1. Nessel Demographics
    • Board reviewed the Letter on Demographics for Nessel Township.
    • April 1, 2021 population estimate is 1,923
    • April 1, 2021 household estimate is 750
  1. Supervisor Resignation
    • Motion to accept Supervisor John Paitl resignation by Branden Mell, seconded by Stan Iskierka.  Approved.
  1. Fuel Escalator Clause
    • Board reviewed information of the fuel escalator clause in the contract with Muddy Cap Hallow.  
    • The fuel escalator clause is a carryover from previous contracts which was written by our attorneys.  
    • Supervisor Branden Mell provided spread sheet that will be used to calculate the fuel escalator cost.   John will use this spreadsheet and add a line item on his invoice.
    • Then Energy Information Administration has a website that list the average prices of gas in the Midwest.  
    • The board agrees to pay Muddy Gap Hallow per the fuel escalator clause in the contract.
  1. Resident self-chloride the road
    • Moved to discuss under Open Forum

Motion to adjourn by Betsy Rising, seconded by Branden Mell at 10:06 pm.   Approved.