Minutes: June 12, 2018 Regular Board Meeting

Presented for approval at July 10, 2018 Board Meeting  

     

June meeting was called to order at 7:00 pm by Michelle Meis with the Pledge of Allegiance.  Supervisors present include, John Paitl, Branden Mell, Betsy Rising and Tom McKenzie.   Also present was Clerk, Stan Iskierka and Treasurer, Mary Dillner.  

Agenda (Additions or Changes) 

 

Motion by McKenzie seconded by Rising to approve Agenda .  Approved. 

Approve Minutes 

Motion by Rising seconded by Paitl to approve May Minutes. Approved.

                                                                          

Treasurer’s Report

Motion by McKenzie seconded by Rising to approve Treasurer’s Report. Approved. 

Bills

Motion by Mell seconded by Paitl to approve paying bills.  Approved.

Maintenance Report

  • Graded roads
  • Different general maintenance
  • Replaced signs
  • Road tour
  • Hauled gravel on various roads
  • Prepared ground for park shelter
  • Repaired or replaced street signs
  • Garbage pick up
  • Clean culvert 
  • Start mowing the shoulders next week 
  • Shared Road  – 480th St. is a shared road with the City of Harris and they are responsible to do maintenance from June 2017 to June 2018. It looked like the road was not graded for a while and needs gravel. Rising has been in contact with Harris informing them that they need to place gravel on the road.
  • Bayview Ave -Muddy Gap Hollow contractor installed a 5-ton road sign at the gravel end of Bayview Ave along with a couple of signposts on an illegal driveway. There are large trucks using the illegal driveway and they are ruining the Township road. Rising has sent a certified letter but no response. It was suggested that the Township should install a culvert and assess the cost to the owner of the parcel. Iskierka said the Township should call MN Association of Township and ask the lawyer what the Township can do to remedy this problem. Rising will keep working on the project.
  • 5 – Ton Sign – Resident on Bayview Ave saw the 5-ton sign and he informed the Board that he already had material over 5-ton brought to his home and would like Board’s approval to have trucks haul more material to his home until November 1, 2018.

Motion by Mell seconded by Rising to approve Bob Guetschoff to haul more then 5-ton until November 1, 2018. Iskierka will write a letter stating Guetschoff  has been approved to haul more than five tons with vehicle.

  • Blue Address Signs – will to be delivered by the County soon and the Board discussed who will install signs. 

Motion by Rising seconded by Paitl that Muddy Gap Hollow contractor will install the signs. Approved.

  • Clover Trail – Board discussed the no parking signs on Clover Trail for the Fourth of July event at Flickabirds Resort. Mell will check on who will install signs on south side of the road (pond side).
  • Anchor Ave – Board discussed how to repair the potholes , will get a quote from road contractors to repair the holes and Muddy Gap Hollow to fill the potholes with gravel for now.
  • Clover Trail – Tree leaning towards the road and Mell suggested cutting it down. Muddy Gap Hollow will take the tree down and maybe trim trees in other places .
  • Belle Isle – Muskrat has dug under road and that area has sunk. Muddy Gap Hollow will rock shoreline and repair the sunken asphalt by the culvert.
  • Road Committee – Revised the estimate of gravel needed for the roads for 2018 from 7000 yards to 8000 yards. Clerk would like an approval to buy more gravel.

Motion by McKenzie seconded by Rising to approve buying total 8000 yards of gravel for 2018. Approved. 

Open Forum

  • Matthew Bonin – Has a cabin on Bayside Ave and he wants to buy the property across the road and install a septic mound on the new property. He would like the Board’s approval to install a septic pipe under Bayside Ave. He has not purchased the property yet but wanted to make sure he could install the pipe under the road.

Motion by Mell second by Paitl to approve directional boring under Bayside Ave. for the septic pipe, and when Bonin purchases the property across the street, he will receive a Revocable Certificate of Occupancy from the Board and is required to get it recorded at the County.  Approved.

    

  • Brian Johnson – 32A District Representative spoke at the meeting he stated that there was nothing passed that would help the Townships but some tax measures were passed, such as:    
  1. Federal Conformity Plan that protected taxpayers
  2. Simplified MN tax code 
  3. Income tax rate cut 
  4. Provide new money for school district
  5. Tackling the opioid epidemic

Variance

  • James Brown – Building new home on Bayside Ave with large pole barns. Variance needed because pole barns are larger than allowed 32 ft. by 64 ft. and 30 ft. by 96 ft.

Motion by Mell second by Rising to approve large pole barns.  Approved.  

Policy Committee

  • Policy Manual – Mell updated Policy Manual as he added the Deputy Clerk position.

     Old Business

  • Belle Isle SSD – Board was discussing with the residents of Belle Isle on what to do with the new paved portion of the road. Hardrives would agree to forfeit $2210 of the retainage to waive the warranty repair of the rough areas and there is about $24000 that is left over from the construction that could be used to repair the road. Residents of Belle Isle feel that all that is needed is to repair the cracks on the new portion of road. Cracks will be router and filled.

Motion by Mell seconded by Rising to get quotes to router and fill cracks on the new portion of Belle Isle road. Approved.

  • Alpine Ave N. SSD –   A resident stated that there is a need for gravel because of no shoulder on the road. After a Board discussion, the following was decided;
  1. Some gravel could be brought in
  2. Couple of spots that the asphalt is cracking will be looked at
  3. Ditch work at the north culvert will be looked at

Motion by McKenzie seconded by Paitl to haul a maximum of 12 yards of gravel and spread the gravel at a certain spot on Alpine Ave N. Approved.

  • Website – Paitl had his question answered about the new website and that he thought it would be ok to proceed with the new website. The Clerk will manage the website with the help of the Board.

Motion by Paitl seconded by McKenzie to approve the new website with Creative Disposition (Shane Fertig). Approved.

  • Park Shelter – Contractor working on the framing the shelter. Picnic tables will have to be assembled and maybe we can get volunteers to help put the tables together.
  • Deputy Clerk – McKenzie would like to have a Deputy Clerk as a permanent member of the Nessel Township Board. Deputy Clerk would be appointed and under the advisement of the Clerk.  The position would be written in the Policy Manual. 

Motion by McKenzie seconded by Rising that Deputy Clerk would be a permanent member of Nessel Township Board and place the position and description in the Policy Manual. Approved.

  • Deputy Clerk Interview – On May 16, 2018, three Board Members and the Clerk interviewed three candidates that applied for the Deputy Clerk position, all qualified for the position. Board discussed the candidate’s qualification at the June monthly meeting and decided to offer Kelli Storck the position of Deputy Clerk. Meis will offer the position and if Storck accepts the position, Iskierka will get back to Storck with the time and date to swear her in for the Deputy Clerk position. Iskierka would like to swear in Storck as soon as possible because of the election judge training that would be coming soon.

Motion by Mell seconded by Rising to offer the Deputy Clerk position at $15.00 per hr. with a maximum of 16 hr. per month to Kelli Storck. Election month could exceed the hourly amount of time. Approved.

  • Meis – will attend the Minnesota Association Class for Board of Appeal training. 

New Business

  • Dust Control – Starts on June 18, 2018 weather permitting.
  • Warning Siren – Iskierka met with electrician and checked all the Township sirens. Cost will be about $2364.00. This is done yearly.
  • Water Testing – Iskierka met with a person from Minnesota Department of Health to test the Town Hall drinking water. This is done yearly. 

Motion by Rising seconded by McKenzie to adjourn at 10:00 pm.   Approved.